---
title: "Event Preparation Checklist"
locale: en
slug: event-prep-checklist
audience: admin
summary: "The essential steps to prepare an event before guests arrive."
version_introduced: 2025.4
requires_app_version: "^3.2.0"
status: draft
translation_state: aligned
last_reviewed_at: 2026-01-23
owner: ops@fotospiel.app
related:
  - slug: tenant-dashboard-overview
  - slug: event-settings
  - slug: event-branding-assets
  - slug: event-tasks-setup
  - slug: guest-access-qr
  - slug: control-room-moderation
  - slug: live-show-setup
---

## 48–24 hours before
- [ ] **Create the event** with correct date, timezone, and retention policy.
- [ ] **Upload branding** (cover image, logo, welcome text) in all required languages.
- [ ] **Define tasks**: pick a task package, adjust tasks, add emotions/collections.
- [ ] **Prepare guest entry**: QR code, join link, or invitations.

## 24–2 hours before
- [ ] **Publish the event** once everything is approved.
- [ ] **Verify uploads** using a test device (camera permission + first upload).
- [ ] **Review moderation** settings (guest visibility, approval rules).
- [ ] **Check Live Show settings** if you plan a big screen display.

## Final 2 hours
- [ ] **Share the QR** at entrances and photobooth areas.
- [ ] **Open the Control Room** on a staff device if you expect high upload volume.
- [ ] **Brief staff** on what to do for flagged content or support requests.

### Tips
- Keep the event in Draft until tasks and branding are final.
- Use a test guest to verify the full flow end-to-end.

### Need more help?
Open the Control Room article for queue handling or revisit the Event Dashboard overview for status checks.
