---
title: "Event Preparation Checklist"
locale: en
slug: event-prep-checklist
audience: admin
summary: "A 48-hour countdown to ensure devices, guests, and automations are ready before doors open."
version_introduced: 2025.4
requires_app_version: "^3.2.0"
status: draft
translation_state: aligned
last_reviewed_at: 2025-02-22
owner: ops@fotospiel.app
related:
  - slug: live-ops-control
  - slug: post-event-wrapup
---

## 48–24 hours before
- [ ] Create the event in the Admin app with correct timezone + retention policy.
- [ ] Upload cover artwork (1200×630) and ensure translations exist for titles/descriptions.
- [ ] Import guest lists or generate QR badges if needed.
- [ ] Test push notification templates (reminders, achievement unlocks).

## 24–2 hours before
- [ ] Run `tenant:attach-demo-event` in staging to rehearse workflow with staff.
- [ ] Print or display the join QR near entrance and photobooth areas.
- [ ] Prepare onsite Wi-Fi SSID/password signage.
- [ ] Confirm that automatic moderation rules match the client contract (e.g., block explicit content, require approval).
- [ ] Verify Paddle/RevenueCat status dashboards show green.

## Final 2 hours
- [ ] Clear demo data from the live event.
- [ ] Open the guest app on test devices and complete the getting-started flow.
- [ ] Start the Live Ops screen on a tablet/laptop near the stage.
- [ ] Brief staff on escalation paths (support contacts, backup devices, photo guidelines).

### Need more help?
Open `live-ops-control` for real-time monitoring tips or reach out to ops@fotospiel.app.